This is the power of document management search. The search engine indexes both the meta tags associated with the document and the actual content of the document. The document management software can extract content; essentially «reading», from all file types, including PDF, Microsoft Office, Zip and many, many more. Users can restrict the library area when searching, for example, searching by location, by document type, by author, by creation date, by approval status and any other metadata search parameter. The full-text search engine can be configured to support fuzzy, synonym, phonic, Boolean and wildcard searches.

Metadata search

Metadata search allows users to create their own search queries using metadata fields defined by the library administrator (including document keywords, checkboxes, currency, numeric, date fields, database search or drop-down menus), system users, file type, creation/modification dates, document approval status, document version, document number, library location and more. Search queries can be created by selecting the metadata field they wish to search by and adding operators such as equal to, greater than, less than, in list or between to further expand or narrow the scope of the search. Searches can be easily saved for future reuse. Learn more about searching document metadata. Users can only search and find (retrieve) documents they are authorized to access.

Search relevance weighting

Relevance weighting allows search results to be weighted based on the tags associated with the document or the actual content of the document. Allowing search relevance to be oriented towards tags will ensure that companies can maximize the investment they have made in document tagging. In addition, weighting towards tags is most appropriate for document types that are not particularly suited to full-text indexing, such as invoices, purchase orders or other transaction records. In cases where the library contains text-rich documents (e.g., thesis papers or press releases), relevance is better weighted with respect to the text of the document.

Document formats supported in Smartker

The Smartker search engine can automatically recognize, index and search document content in the following formats:

Extensions are provided for some file formats, but the document management software search does not rely on extensions to detect file formats (e.g., A Microsoft Excel document named «expenses.mp3» would still be identified as an Excel document).

Adobe Acrobat (*.pdf)

Ami Pro (*.sam)

Ansi Text (*.txt)

ASCII Text (See note 3)

ASF media files (metadata only) (*.asf)

CSV (Comma-separated values) (*.csv)

DBF (*.dbf)

EBCDIC EML files (emails saved by Outlook Express) (*.eml)

Eudora MBX message files (*.mbx) GZIP (*.gz)

HTML (*.htm, *.html)

MBOX email archives (including Thunderbird) (*.mbx)

MHT archives (HTML archives saved by Internet Explorer) (*.mht)

MIME messages MSG files (emails saved by Outlook) (*.msg)

Microsoft Access MDB files (see note 1) (*.mdb)

Microsoft Excel (*.xls)

Microsoft Excel 2003 XML (*.xml)

Microsoft Outlook/Exchange (See note 2) Microsoft Outlook Express 5 and 6 (*.dbx) message stores

Microsoft PowerPoint Microsoft Rich Text Format (*.rtf)

Microsoft Word for DOS (*.doc)

Microsoft Word for Windows (*.doc)

Microsoft Word 2003 XML (*.xml)

Microsoft Works (*.wks) MP3 (metadata only) (*.mp3)

Multimate Advantage II (*.dox)

Multimate version 4 (*.doc)

OpenOffice 2.x and 1.x documents, spreadsheets, and presentations (*.sxc, *.sxd, *.sxi, *.sxw, *.sxg, *.stc, *.sti, *.stw, *.stm, *.odt, *.ott, *.odg, *.otg, *.odp, *.otp, *.ods, *.ots, *.odf) (includes OASIS Open Document Format for Office Applications)

TAR (*.tar)

Treepad HJT files (*.hjt) Unicode (UCS16, Mac or Windows byte order, or UTF-8)

WMA media files (metadata only) (*.wma)

WMV video files (metadata only) (*.wmv)

WordPerfect 4.2 (See note 3) (*.wpd, *.wpf)

WordPerfect (5.0 and later) (*.wpd, *.wpf)

WordStar version 1, 2, 3 (See note 3) (*.ws)

WordStar versions 4, 5, 6 (*.ws)

WordStar 2000 Write (*.wri) XBase (including FoxPro, dBase, and other XBase-compatible formats) (*.dbf)

XML (*.xml)

XSL XyWrite (See note 3)

ZIP (*.zip)